The call for proposals 2024 is now open. The deadline for submission is 19 January 2024, 12:00 (noon, Swiss time).
About the Polar Access Fund
The Polar Access Fund should enable young researchers (see definition below) to undertake a (first) field trip to a polar region (or a remote high-altitude area). The research conducted during the field trip must be inserted into an existing overarching project (e.g. to enlarge its scope or for comparisons) and be related to the issue of climate change. Funding of up to CHF 20’000.- can be granted per successfully evaluated proposal.
What the Polar Access Fund will not support:
- Trips without scientific background (adventure, sports, etc.);
- Field trips which are not inserted into funded scientific projects (overarching project) carried out at a Swiss public research institution.
Furthermore, the Swiss Polar Institute (SPI):
- Will not organise the logistics of the funded field trips. This must be done by the (successful) applicant;
- Can give supporting documents (e.g., letter of recommendation) to successful applicants but cannot take care of visa or other such processes in their name.
The Polar Access Fund is an instrument co-funded by the SPI and the BNP Paribas Swiss Foundation.
The field trip must be part of a broader already funded research project/PhD work (overarching project). The organisation, logistics and choice of destination must be undertaken independently by the applicant. The SPI expects high standards of safety to be implemented during the field trip. Necessary means (field guide, equipment, etc.) can be included in the budget.
The field trip can be undertaken in any polar region, Arctic or Antarctic. Field trips to remote high-altitude regions, such as the Andes or Himalaya are also eligible.
The field trip must be completed within 18 months of the award of the grant. Exceptions can be granted if duly justified.
Target Public and Thematic Areas
Any doctoral student or early post-doctoral researcher (maximum 36 months after the PhD award at the time of the proposal submission) working at a Swiss public research institution is eligible to apply.
This deadline will be handled strictly. The SPI can decide to grant exceptions and extend this period for up to 12 months for special circumstances (illness, maternity leave, etc.) if substantiated evidence is submitted. The nationality of the applicant is not an eligibility criterion.
This call is open to all disciplines interested in working in the above regions. Interdisciplinary initiatives as well as initiatives from, e.g., Social Sciences, Humanities and Economics, are also encouraged. The proposals should underline the link of their project with issues related to climate change.
Applicants are reminded to study the eligibility rules for this call closely. Ineligible applications will not be submitted for evaluation. To be eligible, proposals must notably respect the call’s general aims, the definition of the call’s target public, eligible costs as well as geographic focus. Proposals for field trips which are not taking place in the frame of an already approved and funded research project (overarching project) will be considered ineligible.
Applicants who have already been on field trips in polar regions will not be declared ineligible but should duly explain which trips have been completed and how the proposed field trip distinguishes itself from previous opportunities.
A complete application consists of:
1) Completed online application form
2) Attachments to be uploaded into online application form as PDF:
- CV of the applicant, including a publication list (compulsory – free format)
- Letter of support by supervisor at Swiss affiliated institution (compulsory – free format)
- Letter of support by local partner (optional – free format)
All application documents must be uploaded through the online application form. Applications sent by email will not be accepted. Incomplete proposals will be considered ineligible.
The online application form will be closed on the deadline date. No late applications will be accepted – no exceptions!
Eligible proposals submitted before the deadline will be evaluated by an external scientific evaluation panel appointed by the SPI.
The evaluation criteria will be the following:
- Scientific merit of the field trip
- Added-value of the field trip to the overarching research project
- Potential of the applicant
- Added-value of the field trip for the applicant and his career
- Feasibility (methodology and logistics)
Evaluation results will be transmitted to applicants around 3 months after the application deadline. Successful applicants will receive a grant agreement (contract) from the SPI specifying the grant’s conditions (reporting, payments, etc.).
Two successful applicants per year will have the opportunity to collaborate with Swiss Polar Class (educational programme for primary schools of the SPI – www.polar-class.ch) on outreach material related to their field trip. Successful applicants will be contacted directly by Swiss Polar Class after the evaluation should their project match the outreach programme's requirements.